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PRIDE Industries Administrative Assistant I in Auburn, California

Announcement

PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

Job Description

PRIDE Industries

Job Description

Job: Administrative Assistant I

Job Code: 854 - PR-Admin Assistant I

HR Title Group: Administrative

Salary Grade: N13

FLSA Status: Non-Exempt

Approval Date: August 2017

SUPERVISES:

There are no direct reports with this position.

POSITION SUMMARY:

Under general supervision the Administrative Assistant I performs a variety of semi-skilled clerical duties in support of department or site management and staff. Employees in this job class perform duties such as reception, data entry, forms and reports production, records maintenance, and new employee and new client paperwork processing. This job requires general office knowledge and the ability to organize and produce a high volume skilled clerical work and deliver high quality customer service.

TYPICAL DUTIES:

  1. *Performs a wide variety of clerical duties in support of department or site management and staff; for example, receiving visitors, answering telephones, entering data, processing paperwork, scheduling meetings, maintaining documents and files and checking in clients as they arrive and depart the worksite.

  2. *May serve as receptionist. Greets visitors and assists by answering questions or providing written information about the organization’s programs and services, or directing to appropriate individual or department.

  3. *Answers multiple lines of telephone calls and either assists callers or forwards to appropriate individual or department.

  4. *Compiles operational data, enters into automated processing systems and verifies accuracy.

  5. *Obtains and records data and information from internal and external sources, and follows-up with sources for clarification.

  6. *Produces routine, numerical reports for management information and human resources tracking;

  7. *Orients new referrals or employees, gives facility tours, and completes new-hire paperwork.

  8. *Produces and processes bills, and maintains billing information.

  9. *Inputs timekeeping and employee data into the payroll system, verifies accuracy, follows-up with corrections, and maintains employee time sheets.

  10. *Assembles and collates information, packets and folders used in programs, services and communications.

  11. *Purchases and maintains levels of office and housekeeping supplies.

  12. *Provides faxing, copying, collating and mail processing support.

  13. *Sets-up and maintains confidential files and records.

  14. *Administers employee services and petty cash account.

  15. Performs other duties and special projects as assigned.

  • Denotes Essential Job Function

MINIMUM QUALIFICATIONS:

• One or more years of office experience providing clerical support;

• Ability to communicate effectively and respond to questions and requests;

• Effective written communication skills using appropriate business English;

• Computer literacy to use business software, the Internet, enter data/retrieve data;

• Human relations skills to build effective working relationships;

• Demonstrated customer service, problem solving and common sense skills.

EDUCATION REQUIREMENTS:

High School Diploma or GED

CERTIFICATES OR LICENSES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

• Viewing computer screen/monitor

• Utilizing keyboard

• Answering phone/making calls

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

How to Apply

If you are interested in working for this unique organization that blends business with a social mission, please apply online at.PRIDE Industries is a VEVRAA federal contractor committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, or veteran status. Visit our website to learn more!

PRIDE will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.

Job ID 2020-11457

Type Full Time Regular

Location US-CA-Auburn

Referral Bonus Eligible? Yes

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