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Morrison County Records Specialist in Little Falls, Minnesota

Nature of Work: This position provides technical assistance to department assessing staff and is responsible for the maintenance of detailed property values, tax capacity, and classification codes within computer software systems. Prepare, edit, manipulate, proof, and submit multiple reports. Provides mailings and tracking of homestead, special program applications and other large mailings utilizing mail merge, scanning and filing. Communicates with: Internally - All Land Services and Auditor Treasures staff Externally - Public, Vendors, and Real Estate Professionals. Supervision: N/A Telecommute: Not available Essential Work Functions: Maintains property records including but not limited to valuation, classification codes, and social security numbers, etc. Manages homestead and special program applications by entering class/modifiers/SS#s into software systems. Performs administrative duties, including monitoring and ordering office supplies, maintains Land Services Web page, and prepares press releases and paid ads for publications in local paper. Prepare, edit, manipulate the data files to correct errors, proof and submit the PRISM, Duplicate Homestead and Property Tax Refund files and other reports to the state per state statute. Processes and maintain Cross County Homesteads (primary and secondary). Assists property owners, and real estate professionals, with property tax information. Calculates property tax estimates for public and real estate professionals. Coordinates the Local and County Board of Appeal & Equalization board dates, times & locations annually. Completes required documentation and electronically submits to Department of Revenue. Initiate/Process Assessor Change Forms in the Property Tax System and/or CAMA system as requested by Assessor personnel. Investigate and correct property valuations and computer classification coding errors. Understand and process complex homestead scenarios, linkage, ownership, ag entity and classifications. Prepare and proof annual Valuation Notice files, and coordinate file with the outsourcer to ensure accuracy. Process, enter and proof property tax abatements as needed and manually calculate and process disaster abatements annually. Other Work Functions: Performs related work as required.

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