Job Description

One of our large clients is seeking an Events Specialist for their team. This role will be a direct hire with our client.

Planning and managing dynamic and engaging in-person and virtual events for the client.

Collaborating with cross-functional teams to plan scope and format of events, establish and monitor budgets, and review administrative procedures and event progress.

Ensuring a clear understanding of event goals to accurately determine and implement appropriate organizing, logistics, and scheduling.

Tracking project and event expenses and other event-related data.

Creating scopes of work for vendor contracts and evaluating the feasibility of contract requests to ensure compliance with department and institutional processes and procedures.

Documenting event-related procedures and best practices.

Managing special projects and assignments for the department and executive leadership team.

Engaging and maintaining strong working relationships with US and international stakeholders.

Producing well-written and visually dynamic reports for leadership by creating content and curating, analyzing, and synthesizing information.

Skills and Abilities

Experience planning and coordinating meetings and other large events

Experience planning and coordinating multiple projects/work initiatives

Strong interpersonal, verbal, and written communication skills.

Adaptable problem-solving and analytic skills.

Flexibility to work across multiple time zones.

Ability to work weekends and alternative hours, on occasion, based on certain event needs.

Ability to quickly synthesize new information from diverse sources.

Excellent organizational skills and attention to detail.

Ability to carry out broad assignments with minimal supervision.

Flexibility to adapt to shifting priorities.

Ability to plan and coordinate multiple projects simultaneously in a fast-paced environment.

Ability to handle sensitive matters confidentially and professionally.

Ability to adapt work schedule, with prior notice, to virtually support events occurring in multiple time zones.

Cultural sensitivity is a must.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .

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Skills and Requirements

Bachelors degree in related field

1+ year experience with Event planning, operations, logistics

Some experience/knowledge in working with project planning tools like MS Project, Microsoft SharePoint, ServiceNow, Smartsheet, Clarity, Planview, and MS Office Masters degree null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.